The backbone of any company is its employees. They are also its greatest asset. Your business’ success depends on your employees being punctual and completing their tasks on time. Here we are reading about Attendance Management System briefly.
To ensure optimal business productivity, it is important to keep track of employees’ working hours.
Management and attendance tracking are important to keep track of employee attendance and to ensure that all workers receive the correct wages.
A variety of tools can be used to track employee hours, from traditional punch cards to modern access cards and biometric system.
The manual process of keeping track of employee attendance is slowly but surely being eliminated, at least for large companies and successful startups.
Monitoring staff attendance was one of the most complex and time-consuming tasks in the HR department.
A large number of businesses use tech-enabled attendance system to keep accurate data about employee attendance, working hours, and leaves.
Attendance management for employees: A brief introduction
Attendance management, in its simplest form, refers to the tracking of employee login times, working hours, and breaks. This is done to ensure that employees are properly compensated and deliver the desired level productivity.
The traditional manual timekeeping methods were time-consuming and complex, which negatively impacted employee productivity.
Inaccuracies and timesheet manipulation can also be a problem. Companies might need to address compliance concerns and payroll errors.
Companies can replace paper-based timesheets by a new-age technology-enabled attendance management software that reduces administrative work, saves time, eliminates process bottlenecks, and keeps accurate attendance records.
Manual attendance records can be prone to human error. The electronic attendance management system, however, provides absolute accuracy and guarantees data.
Why companies need an attendance management software
1. Monitoring employee performance:
Employee attendance is an important metric to measure their productivity and performance. Their results reflect the effort and time they put in on a daily basis.
If employees are less productive or perform better, this can often be attributed their absence from the workplace. Your team can be held responsible for their performance if they keep a record of their attendance.
A system or tool that tracks attendance can keep track of the time employees clock in and out each day and provide complete records of employee presence at work. This means that HR managers don’t have to spend hours looking through spreadsheets or paper to find these details.
2. Payroll Processing:
Attendance is essential for both payroll and payroll. To calculate how much money you have to pay employees, accurate attendance records are necessary.
You will need the details of the employees’ paid time-offs and half-days as well as overtime, vacations, leaves, and other information. You can get all these details in minutes with a good tech-based attendance management system.
Many of these systems can be linked to a payroll module. The system will automatically consider the above factors when calculating the monthly payroll to determine the correct salary for each employee.
Employees will not be able to complain about errors or miscalculations in the final salary if you have a well-planned and systematic approach.
3. Calculating absenteism:
Although absenteeism in employees is common for all businesses, it can cause significant financial loss. Businesses can incur both direct and indirect costs when their employees are absent. It is crucial to ensure that employees are present and absent in a timely manner.
This task can prove to be difficult for HR managers who have many other responsibilities. Automated attendance systems can make it easier to calculate absenteeism.
They display employees’ days off easily. All the information would be available for you to analyse the patterns and hold those responsible accountable. To prevent any further losses for your company, you can even ask them to be relieved of their duties if they violate your company policy.
Every company must keep track of their employees’ time. This is especially important when they work for clients or provide services at an hourly fee.
An effective attendance management system is essential for billing clients and calculating employee wages.
It also reduces the amount of time and effort that the HR department must spend managing attendance.
You can eliminate problems like tardiness in overtime payments, buddy punching, absenteism, and other issues that could be caused by manual strategies, which will allow your business to become more productive.